How to Generate E Way Bills? Create E Way Bills on the WayBill Portal
The E Way Bill system has transformed goods transportation for businesses, simplifying processes, minimizing paperwork, and increasing transparency in logistics. However, understanding how to generate an E Way Bill can be challenging for first-time users.
This comprehensive article will walk you through the necessary prerequisites and a step-by-step approach to generating and printing E Way Bills on the E Way Bill portal.
Table of Contents:
Prerequisites for E Way Bill Generation
Before diving into the process of E Way Bill generation, certain conditions must be met. These prerequisites ensure a smooth E Way Bill generation process and avoid delays or errors.
1. GST Registration
You need to be registered under the Goods and Services Tax (GST) to generate an E Way Bill. Businesses involved in the movement of goods worth more than INR 50,000 are required to have an E Way Bill for transport.
This applies to both suppliers and recipients.
2. Vehicle Details
Accurate information about the vehicle transporting the goods is mandatory. This includes:
Vehicle number
Mode of transportation (road, rail, air, or sea)
Transporter’s ID (if using a transporter)
3. Invoice or Bill of Supply
The invoice or bill of supply should detail the goods being transported, including:
Description of the items
Value of goods
Applicable tax rates
4. Transporter's ID
If goods are moved by a transporter, their ID is required. If the transporter doesn't have an ID, the system will not allow E Way Bill generation.
Prerequisite | Description |
GST Registration | Businesses must be registered under GST for E Way Bill generation. |
Vehicle Details | Include vehicle number, transporter’s ID, and mode of transport (road, rail, and so on) |
Invoice/Bill of Supply | Include invoice details such as value of goods, HSN code, and tax information. |
Transporter’s ID | Required if goods are moved by a third-party transporter. |
With these conditions met, you're ready to start the E Way Bill generation process.
Steps to Generate E Way Bill on the E Way Bill Portal
The E Way Bill portal (ewaybill.nic.in) serves as the official online platform for creating E Way Bills. Follow this step-by-step guide for hassle-free e way bill generation.
Step 1: Log in to the E Way Bill Portal
Go to the official E Way Bill portal and log in with your GSTIN (GST Identification Number), username, and password.
New users must first register on the portal.
Step 2: Select ‘Generate New’
After logging in, navigate to the "E Way Bill" section and select “Generate New.” This will open the form needed to create a new E Way Bill.
Step 3: Fill in the E Way Bill Form
You will need to enter several details:
Transaction Type: Choose if you're the supplier or recipient.
Sub-Type: Select the nature of supply (e.g., outward, inward, job work).
Document Number & Date: Enter the invoice or bill of supply details.
Goods Details: Provide the HSN code, item description, quantity, and value.
Transporter ID: If applicable, provide the transporter’s ID and vehicle number.
Field | Details Required |
Transaction Type | Specify if you’re the supplier or recipient. |
Document Number & Date | Provide invoice or bill number and the date of issue. |
Goods Details | Enter HSN code, item description, quantity, and value of goods. |
Transporter ID | Transporter’s ID and vehicle number, if applicable. |
Step 4: Review and Submit the Form
Review all the entered details carefully to ensure they match the invoice and transporter information.
Once confirmed, click "Submit."
Step 5: Receive E Way Bill Number
Upon submission, the system will generate a unique 12-digit E Way Bill Number (EBN). This EBN must be shared with the transporter, and a copy of the E Way Bill must accompany the goods during transit.
Note: The E Way Bill can be canceled within 24 hours if the goods are not moved or if there’s an error in the data.
How to Print the E Way Bill?
Once the E Way Bill is generated, it is essential to print a copy for physical verification during transport. Below are the steps to print an E Way Bill:
Step 1: Log in to the E Way Bill Portal
Access the E Way Bill portal and log in using your credentials.
Step 2: Select ‘Print E-Way Bill’
On the dashboard, go to the “E-Way Bill” section and choose the "Print E-Way Bill" option.
Step 3: Enter the EBN (E-Way Bill Number)
Enter the unique 12-digit EBN that was generated during the E Way Bill creation process.
Step 4: Print the E-Way Bill
After retrieving the E Way Bill, click "Print." The system will present a print dialog box for you to choose your printer and finalize the print job.
This printed document is essential for both the transporter and the consignee during the movement of goods, especially for inter-state or long-distance logistics.
Common Errors and How to Avoid Them in E Way Bill Generation
Generating an E Way Bill might seem simple, but several common errors can occur. Here’s how to avoid them:
Incorrect GSTIN Details: Ensure that the GSTIN provided for both the supplier and recipient is accurate. Even a minor typo can invalidate the E Way Bill.
Mismatched Invoice Details: Always double-check that the invoice number, date, and item details on the E Way Bill match the physical invoice.
Incorrect HSN Codes: Entering the wrong HSN (Harmonized System of Nomenclature) code for goods can lead to compliance issues.
Invalid Transporter ID: If you are using a transporter, make sure their ID is correct. If the transporter ID is invalid, the system will block the generation of the E Way Bill.
FAQ
Q1. What is an E Way Bill?
An E Way Bill is an electronic document required for the transportation of goods exceeding INR 50,000 under GST regulations. It ensures transparency and helps monitor the movement of goods across states.
Q2. Who needs to generate an E Way Bill?
Any registered business under GST that transports goods valued over INR 50,000 must generate an E Way Bill. Additionally, transporters carrying goods on behalf of such businesses also need to have an E Way Bill.
Q3. Can E Way Bills be generated for different modes of transport?
Yes, E Way Bills can be generated for road, rail, air, and ship transportation modes. The transporter details and vehicle information must be accurately provided for each mode.
Q4. Can an E Way Bill be amended after generation?
An E Way Bill cannot be amended once generated. However, if you notice a mistake, you can cancel the bill within 24 hours and generate a new one with the correct information.
Q5. What happens if an E Way Bill is not generated?
If an E Way Bill is not generated when required, the transporter or business can face penalties. The goods may be seized, and penalties may be imposed under the GST law.
Q6. How long is an E Way Bill valid?
The validity of an E Way Bill depends on the distance the goods are being transported. For distances up to 100 km, it is valid for one day. Beyond that, additional days are added as per the distance.
Q7. Is an E Way Bill required for the transportation of all types of goods?
No, an E Way Bill is not required for transporting certain exempted goods. For example, goods like fresh fruits, vegetables, milk, and other essential items may be exempt from E Way Bill generation under the GST law.
Q8. What are the consequences of carrying an expired E Way Bill?
If goods are being transported with an expired E Way Bill, the authorities can stop the goods in transit. This may result in fines or seizure of the goods until a valid E Way Bill is provided.
Q9. Can an E Way Bill be generated by an unregistered person under GST?
No, only registered persons under GST can generate E Way Bills. However, unregistered persons moving goods are expected to create E Way Bills using the transporter’s GST credentials or by taking help from a GST-registered business.
Q10. Is there a distance threshold below which E Way Bills are not mandatory?
Yes, if goods are being transported within a distance of 50 kilometers from the consignor's place of business to the transporter’s location for further transport, an E Way Bill is not required. However, it’s necessary to generate one if the distance exceeds this limit.
Q11. What details are needed to generate a consolidated E Way Bill?
A consolidated E Way Bill can be generated when multiple consignments are being transported in a single vehicle. For this, you need the individual E Way Bill numbers of each consignment, the vehicle number, and the transporter ID.
Q12. Can the E Way Bill portal be accessed via mobile?
Yes, the E Way Bill portal is mobile-friendly, and there are also mobile apps available for generating, updating, and managing E Way Bills on the go.
Q13. Are there any exemptions from E Way Bill generation for job work?
If goods are being transported for job work (processing or manufacturing by another party), an E Way Bill must still be generated if the value of goods exceeds INR 50,000, even if the goods are being sent or returned.
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